Executive / Team / Personal Assistant

Support executives and teams with scheduling, coordination, and administrative tasks to ensure smooth operations and efficiency.

VWA’s dedicated team of Consultants are experts when it comes to recruitment for Executive Assistants, Team Assistants and Personal Assistants. Over the last 35 years we have successfully placed thousands of candidates with market leading companies in London and beyond.

Whether you are looking for new opportunities or in search of the very best candidates, we know what makes a good match! Our extensive database of clients and candidates spans expertise across multiple sectors including financial services, commercial property, management consultancy, marketing, executive search, technology, private family offices, legal, insurance, creative & arts and luxury retail.

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Executive, Team, and Personal Assistants play crucial roles in supporting senior executives or teams within an organisation. Their responsibilities typically include managing schedules, coordinating meetings, handling correspondence, making travel arrangements, and assisting with various administrative tasks to ensure efficient operations and support for their managers or teams. These roles can also involve managing projects, arranging team events and offsites, and attending meetings with their principals.

Successful EAs, TAs, and PAs possess excellent organisational abilities, strong communication skills, attention to detail, and the ability to multitask effectively. This is a role which often handles last minute changes, such as meetings being moved in the diary at short notice. They should be proficient in office software (such as Microsoft Office or Google Workspace), possess exceptional problem-solving skills, and be adept at maintaining confidentiality and discretion. They must also be able to build relationships with different stakeholder groups, for example other Executive Assistants, suppliers and clients.

Previous experience in EA, TA, PA or administrative roles will be most beneficial, however it is possible to pivot from other careers. Some roles may require prior experience supporting senior management or teams, and may require specific skills such as language capabilities or experience supporting a particular type of team (for example, a deal team within financial services). Demonstrable skills in time management, prioritisation, and adaptability are key factors considered by employers.

EAs, TAs, and PAs are in demand across various industries, including financial services, technology, legal, management consultancy, and more. These roles are essential in any organisation where senior executives or teams require dedicated support to ensure smooth operations and effective time management.

To excel in interviews for EA, TA, or PA positions, showcase your organisational skills by discussing past experiences where you managed complex schedules, coordinated events, or supported senior management effectively. Be ready to demonstrate your proficiency in office software and your ability to handle confidential information discreetly. Research the company and its industry to show your understanding of the role’s importance within their context.

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Key Responsibilities

Managing executives’ schedules, including arranging meetings, appointments, and travel arrangements
Handling correspondence, emails, and phone calls on behalf of executives
Preparing and editing documents, presentations, and reports
Conducting research and compiling information for reports or presentations
Acting as a point of contact between executives, employees, clients, and other stakeholders
Handling confidential information and maintaining discretion at all times
Assisting with personal tasks as required by executives
Project work

Key Skills:

Excellent organisational and time management skills
Strong attention to detail and accuracy in work
Proficiency in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
Outstanding verbal and written communication skills
Ability to prioritise tasks and work effectively under pressure
Professionalism and the ability to maintain confidentiality
Flexibility and adaptability to changing priorities and deadlines
Problem-solving skills and ability to anticipate needs of executives
Proactive approach to tasks and ability to work independently
Experience in handling complex administrative tasks efficiently

Other Roles We Recruit For

Please note, this is just one example of the type of roles we work on. Our team are on hand if you'd like to discuss other opportunities that you may be more suitable for. Our dedicated Consultants are experts at identifying your strengths and helping you unlock your potential.

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