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Executive Assistant

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Executive Assistant

  • Location:

    London

  • Sector:

    Financial Services

  • Job type:

    Permanent

  • Salary:

    Up to £55000 per annum + Pension

  • Contact:

    Nicholas Watts

  • Contact email:

    recruit@vwa.com

  • Job ref:

    7-HPEA/FARvF_1655136547

  • Published:

    15 days ago

  • Expiry date:

    2022-07-13

  • Startdate:

    ASAP

  • Client:

    ClientDrop

7-HPEA/FARvF

Executive Assistant x 3

ASAP

Salary c.£55K, depending on experience

2x Permanent and 1 x FTC

Financial Services

Mayfair

The Client:

An established investment management firm based in St. James's are experiencing exciting growth and are looking for 2 EAs to join the team permanently to support this. They are also looking for an EA for a 12m maternity cover.

The Roles:

Duties relevant to all 3 roles include:

  • Organising complex travel itineraries to ensure successful business trips
  • Arranging company meetings and calls across various time zones
  • Managing complex and everchanging diaries
  • Inbox management
  • Preparing itineraries and briefing packs
  • Minute taking
  • Ad hoc duties

EA to Senior Partner & Partner (permanent)
Duties/requirements specific to this role include:

  • Busy diary coordination and management
  • Heavy meeting arrangements across multiple time zones
  • Supporting two partners with differing working styles
  • Must have experience arranging regular complex multi-stop travel (including with COVID requirements)
  • Ideally have Salesforce experience
  • Private PA duties

EA to Portfolio Managers (FTC)
Duties/requirements specific to this role include:

  • Regular researching and collation of information to prepare research packs for Portfolio Managers
  • Creating and maintaining good relationships with compliance and ensuring issues are flagged
  • Event planning and organisation
  • Ad hoc personal requests e.g. organising appointments and holidays
  • Ideally have investment management experience and a background knowledge of finance

Team Assistant - Assistant to Managing Director and Business Development and Client Services Team (permanent)
Duties/requirements specific to this role include:

  • Heavy client work to strict deadlines
  • Expenses
  • Working with the marketing team - collating marketing materials
  • Updating the website
  • Creating podcasts to distribute to clients
  • Ideally be creative and have strong Microsoft Office skills (especially PowerPoint)
  • Database management and maintenance
  • Arranging international marketing trips
  • CRM

The Successful EA will:

  • Be available ASAP
  • Ideally have experience within the financial services
  • Have prior experience as a PA/TA/EA
  • Have excellent attention to detail
  • Be extremely organised and able to manage multiple tasks and prioritise effectively
  • Have strong Microsoft Office skills
  • Be professional and confident
  • Be able to adapt their working style to who they are supporting

The Details and Benefits:

  • Standard hours are 9am-6pm, with some flexibility required
  • Salary c.£55K depending on experience
  • Full 6 week handovers
  • A brilliant opportunity to join a collaborative team of EAs in a small and tight-knit team with very high retention of EAs
  • Some flexibility to work from home, depending on Executives schedules
  • Benefits including private health care, a pension contribution

If you are interested in joining this investment management firm during an exciting period of growth, please apply today!